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All four Illinois constitutions have named the Governor commander-in-chief of the militia and state laws have charged his appointee, the Adjutant General, with the administration and coordination of militia activities. The Adjutant General preserved militia records, attended public military reviews, transmitted gubernatorial orders to military units, and reported to him on the condition of their equipment, discipline, and finances.
The Adjutant General also was designated to serve as Inspector General, Quartermaster General, and Paymaster General; enjoined to preserve brigade and regimental reports and election certificates of militia officers; and was to send commissions to those officers (L. 1819, p. 270; L. 1821, p. 106; L. 1826, p. 3).
The Adjutant General's duties increased significantly during the Civil War. In 1861 the General Assembly instructed him to maintain township or county census returns of citizens subject to military service and to gather information on Illinois soldiers serving in federal or state units (L. 1861, Extra.
Sess., p. 17). As the Governor's chief of staff he was responsible for conducting all state military correspondence; licensing recruiting agents; recording all general and special orders; and retaining rosters, muster rolls, and lists of promotions, resignations, and discharges. In addition the General Assembly required him to collect and safeguard all military records and papers held by the Secretary of State (L. 1865, pp. l, 63). In 1869 the Adjutant General was named chief of ordnance and thus became responsible for the State Arsenal (L. 1869, p. 5).
Following the Civil War, the Adjutant General was directed to publish reports based on his office records that disclosed the names, residences, and dates of enrollments, musters, discharges, and deaths of Illinois men who had served during the conflict (L. 1867, p. 192). In subsequent years he was authorized to publish similar information about the soldiers of the Black Hawk and Mexican Wars. In order to do so the Adjutant General employed a clerk to transcribe federal records relating to the service of these soldiers (L. 1879, p. 24; L. 1881, p. 37; L. 1895, p. 340). After the Spanish-American War the Adjutant General also prepared for publication rosters of Illinois regiments involved in that conflict (L. 1899, p. 3).
The state militia was reorganized in 1877 and divided into an active volunteer reserve (National Guard) and an inactive reserve (militia). A naval militia was established by the General Assembly in 1893 and it too was overseen by the Adjutant General (L. 1877, p. 130; L. 1893, p. 151). The Military and Naval Code was revised again in 1897 and in 1909 the state militia was reformed into organized (National Guard and Naval Reserve) and unorganized reserves (L. 1897, p. 252; L. 1909, p. 437). At the next legislative session the General Assembly appointed the Adjutant General to a commission that was charged with building armories throughout the state for the National Guard and the Naval Reserve (L. 1911, p. 73).
Additional duties were delegated to the Adjutant General during World War I including investigating charges of misconduct against militiamen, convening efficiency or court martial boards to hear the cases, and forwarding dishonorable discharges to clerks of counties where veterans resided (L. 1917, p. 784). After World War I he coordinated the transfer of federal camps (especially Camp Grant near Rockford) to his supervision and prepared them as storage or training bases for the National Guard (L. 1923, p. 22; L. 1925, p. 11).
The Adjutant General also served on the Spanish-American War Memorial Commission (L. 1923, p. 93), the World War Veterans Commission (L. 1931, p. 192), and the Service Recognition Board which was established to make bonus payments to veterans of World War I (L. 1921, p. 66). The General Assembly abolished the Service Recognition Board in 1927 and transferred all its books, records, and documents to the Adjutant General (L. 1927, p. 110). Some of these records were later destroyed in a fire at the State Arsenal in Springfield in 1934.
During World War II the Adjutant General assumed control of all state armories and acquired other duties related to the war effort, including investigating deaths or injuries resulting from actions taken by reservists and deciding upon disability pay for reservists who were injured or killed while in active service (L. 1943, vol. 1, p. 1320).
On July 8, 1957, the Governor approved a new Military and Naval Code repealing the 1909 act. Under the new code the Adjutant General's office officially was designated the Military and Naval Department, a non-coded agency of the executive branch (L. 1957, p. 2141). The legislation stipulated that the department was to act as "the channel of communication between the Federal government and the State of Illinois on all matters pertaining to the state military and naval forces," and that the Adjutant General was to continue to advise on and carry out the Governor's policies, issue orders in his name, and perform the responsibilities previously assigned by state laws.
301.001
ENDORSEMENT BOOKS. February 13, 1862-August 20, 1868; August 1, 1881-August 30, 1887. 5 vols. and 1 partial vol. No index.
Endorsement books contain abstracts or copies of Adjutant General's correspondence usually concerning commission and service records. Each request for verification or correction of an individual's record is usually summarized (including name, address, rank of correspondent, and date of letter) and is accompanied by summaries or texts of replies made to correspondent or additional letters written by the Adjutant General to any other individuals (e.g., War Department officials, commanding officers, soldiers) who had further information that would verify or elaborate on the facts of the case. Each of these verifications is referred to as an "endorsement."
301.002
COMMISSION RECORD. May 1, 1809-May 12, 1908; July 1, 1911-July 14, 1932. 14 vols. Index, 10 vols.
Record of commissions issued to officers, primarily of the state or territorial militia and National Guard, is arranged in a variety of formats: strictly chronological by date of commission, alphabetical by officer's surname, or by military unit. All volumes provide the following information: officer's name, rank, military unit, and date of commission. Listed with varying frequency are date rank assumed, length of service, name of predecessor, name of company assigned to, and dated remarks on resignation, promotion, or death. One volume dating ca. 1875-1883 also notes arms and accoutrements issued to National Guard units.
301.003
SPECIAL ORDERS. May 2, 1861-March 14, 1905. 26 vols. and 0.1 cu. ft. Partial index.
Special orders, usually issued by the Adjutant General to military commanders, concern such matters as movement and organization of troops; election, appointment, and promotion of officers; duty assignments; and recruitment of troops. Correspondence with officers concerning execution of orders occasionally is included. Each special order is numbered and gives the date of issue and the name, rank, and location of the officer to whom the order was sent.
301.004
MILITIA FILES. 1826-1859. 1 cu. ft. No index.
Files primarily contain election returns and correspondence with militia officers and the Governor concerning such matters as commissions, resignations, discharges, courts martial, and supply requisitions. A substantial portion of this series concerns the Mexican War including lists of companies and brigades, copies of general orders, and correspondence between state and federal officials concerning transportation orders and expenses involved in raising troops. Files also contain numerous muster rolls of men called into service in 1827 for the Fever River Expedition (i.e., Winnebago War).
For additional militia records and related correspondence see MILITARY CENSUS, RS 301.029.
301.005
REPORT OF ILLINOIS MEN AVAILABLE FOR MILITIA DUTY. 1830. 0.1 cu. ft. No index.
A report from each county commissioner certifies the number of men in that county subject to militia duty. Some reports break down the total number into age classifications (i.e., 18-19, 20-29, 30-39, 40-45). Names of eligible men are given for Jackson County only. County commissioners were required to file these certifications with the Adjutant General as part of their census taking responsibilities (L. 1829, p. 22).
301.006
MILITIA RETURNS AND ARMS ISSUES. 1832-1833. 0.1 cu. ft. No index.
Folder contains a listing of officers elected by militia units including each officer's name, rank, unit, and date of election. Also included is a statement of arms issued to company commanders during the Black Hawk War. Entries include name of commanding officer, date and description of arms issued, and date and description of arms returned.
301.007
BLACK HAWK WAR RECORDS. Ca. 1832-1891. 1 cu. ft. No index.
Files contain both original muster rolls of Illinois volunteers who served in the Black Hawk War and copies of muster rolls filed with the federal government. Copies of federal muster rolls were made pursuant to an 1881 act of the General Assembly which provided for the transcription of these records (L. 1881, p. 30). Original muster rolls are filed by brigade, while federal muster rolls are grouped by county. Entries on each muster roll include soldier's name, rank, date and length of enrollment, county of residence, amount of pay due, and number of traveling rations drawn. For mounted soldiers the rolls also give the value of arms and equipment issued and the value and description of horses issued. Files also contain a small amount of correspondence concerning men who served in the Black Hawk War and material relating to a reunion of these veterans in 1891.
A roster of soldiers who served in the Black Hawk War has been compiled and edited by Ellen M. Whitney, The Black Hawk War, 1831-1832: Illinois Volunteers in Collections of the Illinois State Historical Library, XXXV (Springfield, 1970).
301.008
MEXICAN WAR RECORDS. 1846-ca. 1890. 1 cu. ft. No index.
Files contain both original records of Illinois volunteers who served in the Mexican War and copies of muster rolls filed with the federal government. Copies of federal muster rolls were made pursuant to an 1881 act of the General Assembly which provided for their transcription (L. 1881, p. 30). Original muster rolls are filed by brigade, while federal muster rolls are grouped by county. Entries on each muster roll include solder's name; rank; age; date, place, and term of enrollment (i.e., War with Mexico); name of person who enrolled soldier; date of last pay; name of paymaster; date of discharge; amount of allowance given to travel home after discharge; amount allowed for subsistence; and valuations of horse and horse equipment.
Files also include company morning reports; monthly strength returns; a list of Illinois soldiers who served in the 14th and 16th Infantry Regiments of the U.S. Regulars; a list of soldiers from the 2d Illinois Infantry Regiment who were killed, wounded, or missing in action at the battle of Buena Vista; and correspondence dating up to 1890 concerning commissions, elections, and service records.
A roster of Illinois soldiers who served in the Mexican War was published by Isaac H. Elliott, Record of the Services of Illinois Soldiers in the Black Hawk War, 1831-1832 and in the Mexican War 1846-1848. . . (Springfield, 1902), pp. 194-316.
301.009
MINUTES OF THE PROCEEDINGS OF THE BOARD OF AUDITORS OF THE ILLINOIS SOLDIERS' COLLEGE AT FULTON. June 5, 1867-April 3, 1871. 1 vol. No index.
Minutes of the proceedings of the board, comprised of the Adjutant General, State Treasurer, and the Auditor of Public Accounts, primarily contain lists of students in attendance at the college who were eligible for state benefits under the provisions of an 1867 act of the General Assembly (L. 1867, p. 14). Lists submitted for the approval of the board include students' names and dates of attendance at the college.
301.010
REGISTER OF EX-SOLDIERS OF THE BLACK HAWK, MEXICAN, AND CIVIL WARS ATTENDING REUNION OF 1878. May 23, 1878. 3 vols. No index.
Register is of veterans attending a reunion held in 1878 to remove flags and trophies from the State Arsenal to Memorial Hall in the Capitol Building. Register contains each veteran's signature, company and regiment served in, and residence.
301.011
REGISTER OF VISITORS TO MEMORIAL HALL. September 4, 1884-August 25, 1887. 2 vols. No index.
Register of visitors to Memorial Hall in the Capitol Building includes date of each visit and each visitor's name, residence, and occasionally his former military unit.
301.012
CORRESPONDENCE. 1897-1910. 0.25 cu. ft. No index.
Correspondence primarily concerns National Guard maneuvers, supplies, and discharges and includes a large number of replies from guard veterans to Adjutant General requests for information concerning their military records. File also contains a list of soldiers who served in the Spanish-American War but did not receive back pay.
301.013
WORLD WAR I BONUS CORRESPONDENCE. 1932-1955. 11 cu. ft. No index.
Files contain correspondence concerning requests for payment of bonuses to veterans or their beneficiaries for service in World War I. Claims were handled by the Service Recognition Board, of which the Adjutant General was a member, until the filing deadline of December 31, 1924. The board was abolished in 1927 and its records transferred to the Adjutant General who handled all subsequent queries.
Records Relating to the Civil War
301.014
GOVERNOR'S CORRESPONDENCE AS COMMANDER IN CHIEF. April 20, 1861-May 18, 1861. 1 partial vol. No index.
Volume contains copies of Governor's outgoing correspondence concerning deployment and payment of troops, transportation of ordnance and troops, care for the wounded, and the establishment of hospitals. Correspondents include the Secretary of War, Illinois House of Representatives, Quartermaster General of Illinois, and governors of other states. Also included are copies of two letters from the Secretary of War, one to Governor Yates and the other to the commander of the U.S. Arsenal at St. Louis.
301.015
MILITARY TELEGRAMS. April 1861-May 1865. 1 vol. No index.
Collection of telegrams from officials of the War Department and Governor William Dennison of Ohio to the Adjutant General and the Governor of Illinois concern such military matters as organization of units, raising of troops, battle orders, enemy movements, payment of troops, discharges, and transfers.
301.016
ORDER BOOKS. April 1861; March 1862-October 1864. 7 vols. and 1 partial vol. No index.
Volumes contain copies of general and special orders issued by the Adjutant General or at the regimental and company level. Each order is numbered and dated and gives the name, rank, and unit of officer issuing order and occasionally the military units to which the order was addressed. Orders concern such matters as promotions, assignments, and transfers of troops; guard duty; arrests, courts martial, and other disciplinary actions; and general camp regulations. Volume for April 1861 also includes a list of companies tendered under general orders. Order books are held for these units:
17th Infantry Regiment
Company H, 39th Infantry Regiment
80th Infantry Regiment
138th Infantry Regiment
140th Infantry Regiment
Company B, 145th Infantry Regiment
301.017
GENERAL ORDERS. April 15, 1861-March 27, 1865. 1 vol. No index.
General orders issued from the headquarters of the Adjutant General concern such matters as recruitment of troops, organization of companies and regiments, transportation of troops, promotion of officers, and court martial proceedings.
301.018
ADMINISTRATIVE FILES ON CIVIL WAR COMPANIES AND REGIMENTS. 1861-ca. 1903. 117 cu. ft. No index.
Files maintained by the Adjutant General for each company and regiment contain original manuscript records for Illinois soldiers serving in infantry, cavalry, and artillery units. Also included are files for Illinois men who joined Missouri units and Illinois companies serving in the 29th Colored Infantry (Regular Army).
Correspondence and muster rolls form the major portion of these files. Also found with varying frequency are descriptive rolls, rosters of commissioned officers, election returns, enlistment certificates, troop strength reports, lists of soldiers taken prisoner, returns of casualties, morning reports, general and special orders, returns of men discharged, discharge certificates, inspection reports, and battle accounts.
Correspondence primarily concerns recruiting activity, regimental organization, promotions, commissions, election results, resignations, and service records. Some correspondence, dating up to 1903, concerns repeated attempts by veterans of the Cairo Expedition to rectify errors in accounts of the expedition which appeared in publications of the Adjutant General.
Descriptive and muster in rolls usually provide the following information: solder's name; rank; birthplace; age; occupation; marital status; colors of eyes, hair, and complexion; height; date, place, and term of enlistment; name of individual who enlisted soldier; date, place, and term of enrollment; amount of bounty due; clothing account; and dated remarks concerning promotion, transfer, injuries sustained, or special assignment. Muster out rolls additionally note date of death or discharge and whether prisoner of war, absent in hospital, on special duty, or deserted at time of company discharge. Each roll also shows name of company and regiment; date and place of muster in or out; name, rank, and unit of mustering officer; and sometimes the date that each soldier was last paid.
In cases where a regiment lost its records in combat, records generally are copies of federal records of the unit filed in Washington, D.C. Records of officers promoted beyond the rank of colonel also are maintained by the federal government.
301.019
COMPANY MUSTER ROLLS. 1862-1865. 12 cu. ft. No index.
Original company muster rolls prepared by company commanders and filed with the Adjutant General include each soldier's name; rank; age; height; colors of eyes, hair, and complexion; birthplace; residence; marital status; occupation; date and place of enrollment; date and place of muster in; name of mustering officer; dated remarks on such matters as promotion, resignation, discharge, transfer, desertion, or death; and name of federal mustering officer.
Those companies mustered into federal service prior to January 1, 1862 appear to have compiled their rolls in the field, while those companies mustered after this date filled out their rolls at the time of their muster into service. Some companies seem to have prepared rolls at various times after their initial report of strength. Also included are muster rolls of Illinois citizens enrolled in Missouri units.
For regimental and additional company muster rolls see ADMINISTRATIVE FILES FOR CIVIL WAR COMPANIES AND REGIMENTS, RS 301.018.
301.020
MUSTER AND DESCRIPTIVE ROLLS. Ca. 1861-1865. 89 vols. Index.
These volumes were compiled from original records by the Adjutant General as a quick reference file for all Illinois units of infantry, cavalry, and artillery, and for the 29th Colored Infantry (Regular Army). Muster and descriptive rolls are arranged by arm of service and sequentially by regiment number. Entries for each roll include soldier's name; rank; age; height; colors of eyes, hair, and complexion; occupation; marital status; birthplace; residence; date, place, and term of enrollment; name of individual who enrolled soldier; date and place of muster into service; name of mustering officer; date and place of muster out; name of mustering-out officer; and remarks concerning transfers, promotions, injuries, or special duty.
For original muster and descriptive rolls see RS 301.018 and RS 301.019. Rosters of Illinois soldiers who served in the Civil War are published in Report of the Adjutant General of the State of Illinois, Containing Reports for the Years 1861-66, rev. ed. (Springfield, 1900-1901), 8 vols.
301.021
BAND MUSTER ROLLS. Ca. 1861-1865. 0.25 cu. ft. No index.
Muster rolls of Illinois musicians assigned to bands serving with federal units include each musician's name; rank; age; birthplace; occupation; colors of eyes, hair, and complexion; height; date and place of enlistment; name of individual who enlisted musician; date and place of muster into service; name of mustering officer; date of last pay; amount of bounty due; clothing account; and town, county, and state credited with musician's enlistment. Most rolls also contain the date and place of muster out, the name of officer commanding detachment, and certification of roll by another officer at the post. Rolls are included for Illinois musicians in bands assigned to the following units:
2d Brigade, 3d Division, Fourth Army Corps
1st Brigade, 3d Division, Eleventh Army Corps
2d Brigade, 2d Division, Fourteenth Army Corps
1st Brigade, 3d Division, Fourteenth Army Corps
1st Brigade, 3d Division, Twentieth Army Corps
Brigadier General Jasper Adalmor Maltby's Brigade stationed at Vicksburg
301.022
ROSTER OF ILLINOIS MEN IN THE U.S. NAVY DURING THE CIVIL WAR. 1861-1867. 1 vol. Index.
Roster entries for each Illinois sailor include name; birthplace; rank; date, place, and term of enlistment; occasionally the place enlistment credited to; names of vessels served on; and final disposition (e.g., date of discharge, desertion, death).
The names and birthplaces of sailors listed in this volume appear in Marion D. Pratt, ed., "Illinois Men in the Union Navy During the Civil War," Illinois Libraries,
XLIV, no. 6 (June 1962), pp. 435-459.
301.023
DESCRIPTIVE ROLL FOR FIELD, STAFF, AND LINE OFFICERS OF ALL INFANTRY, CAVALRY, AND ARTILLERY UNITS. July 5, 1861-September 20, 1865. 3 vols. No index.
Descriptive roll for each regiment comprises four parts: (1) a listing of officers holding field, staff, or company grade which gives each officer's name, age (often omitted), occupation, residence, birthplace, marital status, date of appointment or election, date and place of muster, name of mustering officer, and remarks on promotion, transfer, discharge, or death; (2) a listing of commanding officers and numbers of officers and enlisted men under their command, date and place companies were mustered, name of mustering officer, principal location of men at time of enrollment, name of camp where company was assigned to a regiment, and date of movement from training camp to the field; (3) a section which occasionally details the type of arms issued to each company; and (4) a summary of the regiment's history (e.g., troop movements, changes in command, field action) compiled by the commanding officer at the conclusion of the war.
Information concerning regimental histories was incorporated and published in Report of the Adjutant General, Containing Reports for the Years 1861-1866, rev. ed. (Springfield, 1900-1901), 8 vols.
301.024
ROSTER OF OFFICERS. 1861-1866. 2 vols. No index.
Roster of officers of all Illinois regiments includes each officer's name, rank, and company; date appointed to rank; and occasional remarks (e.g., dates of original commission, promotion, resignation, desertion, death). Also noted for each company are the place and date of muster out, name of individual mustering company out, place ordered to for discharge and final payment, and remarks on the creation and consolidation of veteran units. Also listed are officers attached to or comprising the Governor's staff, Quartermaster General's Department, Board of Medical Examiners, Board of Army Auditors, and Military State Agents showing name, rank, date assumed rank, and positions held. One volume only includes rosters of officers mustered into the 14th and 15th Battalions and the 7th, 8th, 52d, and 53d (consolidation of 23d and 41st) Infantry Regiments of the Illinois Veteran Volunteers.
301.025
ROSTER OF REGIMENTAL AND COMPANY OFFICERS. May 1, 1864-June 30, 1864. 1 vol. No index.
Roster of officers for all companies comprising the 132d through 145th Infantry Regiments includes the name, rank, date of appointment, and, occasionally, the date of muster in for each officer (i.e., colonel, lieutenant colonel, major, adjutant, quartermaster, surgeon, assistant surgeon, and chaplain); the name and the town and county of residence of each captain; and the number of men in each company. Record occasionally notes the issuance of general or special orders that concern the organization, deployment, or assignment of the regiment. Also included are aggregate reports of troop strengths for May 16-June 23, 1864 which include name of camp (i.e., Camp Fry, Camp Butler), name of regimental commanding officer, and the daily number of soldiers in each regiment.
301.026
LISTINGS OF REGIMENTAL AND COMPANY OFFICERS AND COMPANY ASSIGNMENTS. September 12, 1864-April 15, 1865. 1 vol. No index.
Volume contains four sections: (1) a listing of regimental and company officers for the 147th-156th Infantry Regiments which notes each officer's name, rank, date and manner of appointment, location of regimental headquarters, dates companies were organized, and names of counties from which units were organized; (2) a listing of new companies that were assigned to old regiments which shows names and ranks of new company's officers, place and date company was organized, date assigned to old regiment, and name of old regiment; (3) a listing for the 147th-154th Infantry Regiments which gives the name and rank of each officer, rendezvous point, date regiment organized and departed for the field, date transferred to Lieutenant Colonel Oakes (147th-150th, 152d and 153d only), and destination (i.e., Nashville); and (4) a record of draft calls showing dates drafts were ordered in each of Illinois' thirteen congressional districts under the calls of July 18 and December 19, 1864.
301.027
REGISTER OF THE DISCHARGE, TRANSFER, RESIGNATION, OR DEATH OF OFFICERS. July 9, 1861-February 24, 1866. 2 vols. No index.
Alphabetical listing of officers notes change in status because of discharge, transfer, resignation, or death. Entries include officer's name, rank, regiment, date action to take effect, and remarks concerning action (e.g., mustered out, disability, term expired, family or business conflicts, cashiered, dishonorably dismissed). One volume includes origin of order and name of Adjutant General or assistant Adjutant General issuing order.
301.028
REGISTER OF NEW REGIMENTS AND COLONELS. Ca. 1863. 1 vol. No index.
Register contains numerous listings of newly organized regiments (i.e., 72d-133d Infantry, 14th-18th Cavalry, 7th Artillery) and colonels commanding them. Some lists note colonel's name and the counties regiment was organized from; others note status of regiment (e.g., whether mustered, equipped with arms and uniforms or paid, nature of transportation orders); troop strength; names of surgeons and chaplain assigned to regiment; and whether muster rolls, descriptive books, monthly returns, and lists of casualties and men joining companies have been received from regiment. Register also contains a list of tenders submitted under General Order No. 47 which gives name and residence of each man making tender, date of tender, and occasional notes on response to tender (i.e., authorization given, orders issued). Rough penciled notes on regimental strength and officers appear throughout the register.
301.029
MILITARY CENSUSES. 1861-1863. 7 vols. and 31 cu. ft. No index.
Record series is loosely arranged by county and then by township. State legislation passed in 1861 required township assessors to compile lists of able-bodied male residents from the ages of 18 through 45. Within townships were two categories of eligible young men. The voluntary militia consisted of those individuals who had organized themselves into companies and elected officers for the purpose of military enlistment. Voluntary militia lists give the soldier's name, residence, age, birthplace, occupation, and date and term of enlistment. The reserve militia on the other hand was composed of those eligible men who chose not to volunteer but who were liable to being drafted. Reserve militia lists generally provide names only. These lists were composed over 1861-1863.
The President called for 300,000 men to be inducted into military service with an order issued August 4, 1862 and the War Department established regulations for the enrollment and drafting of these men. The resulting record was an 1862 federal census conducted by enrolling officers. Entries include name, age, birthplace, occupation, and frequent remarks concerning military assignment or exemption. Often included with township files are lists of volunteers and enlistment certificates.
301.030
ELECTION RESULTS FOR COMPANIES ORGANIZED UNDER THE NEW MILITIA LAW. April 25, 1861-July 2, 1861. 1 vol. No index.
Listed for each Illinois county are election results for all companies organized under a special militia law passed by the General Assembly at the start of the Civil War (L. 1861, Extra.
Sess., p. 17). Entries include company name, date election held, names and ranks (i.e., captain, first and second lieutenants) of elected officers, and occasionally the number of men in the company and the date they reported.
301.031
RECORD OF MILITIA ENROLLMENT BLANKS ISSUED AND OFFICERS COMMISSIONED. August 10, 1863-September 22, 1864. 1 vol. No index.
Listings for each county include the dates and numbers of militia enrollment forms issued and the names and addresses of persons to whom forms were sent, names and ranks of militia officers commissioned, and the names and locations of militia units assigned to.
301.032
MILITIA PAYROLL. June 24, 1861-August 19, 1861. 1 vol. No index.
Payroll record for various militia units for Civil War Service includes name of the unit and each soldier's name, payroll number, rank, term of service, number of days served, monthly pay rate, occasionally the amounts paid for clothing and subsistence, total amount paid, and sometimes date the payroll was certified by the Adjutant General. Payroll includes the following militia units:
Companies A-C, Chicago Zouaves
Chicago Light Infantry
Chicago Light Artillery
Hopkins' Light Artillery
Marshall-Clark County Light Artillery
Peoria Light Artillery
Washington Light Artillery
Lockport Artillery
Union Cadets
Barker's Dragoons
Hoffman's Dragoons
Lincoln Rifles
Company K, Ninth Congressional District Regiment
301.033
ENROLLMENT BOOK. August 1862-December 1862. 1 vol. No index.
Record of men enrolled for service in each county includes names and addresses of enrolling officer and commissioner, date officer appointed, date appointment accepted, date and number of enrollment blanks sent to officer, date return made, number of able-bodied men in county, numbers of men in old and new regiments, and total number of men in the militia. Volume also contains an abstract of claims for services rendered by enrolling officers which shows each officer's name, description of services, and amount of fee paid.
301.034
CERTIFICATES OF ENLISTMENT. November 7, 1863-September 14, 1865. 1 vol. No index.
Volume contains stubs of certificates issued to verify a soldier's enlistment. Entries on each stub include certificate number and date of issue; soldier's name, company, and regiment; date and place of muster in; name of mustering officer; and the name and address of the individual requesting the certificate (often not the soldier).
301.035
RECRUITING RECORD BOOK. May 27, 1862-April 3, 1865. 1 vol. No index.
Volume contains separate listings of tenders for 100-day, 3-month, or 1-year service which include date of each tender, name and residence of each individual making tender, manner of making tender (i.e., wants to raise a company, wants to raise a regiment, has 18 men), occasional date authorized to recruit showing rendezvous point, and remarks on authorization to recruit or on number of enrollment blanks issued or returned.
Record book also contains lists of second lieutenants and agents authorized to recruit under General Order No. 75 of the War Department. Entries for recruiters include date authorized to recruit, recruiter's name and town and county assigned to recruit in, and time allowed for organizing (given for second lieutenants only).
301.036
RECORD OF RECRUITING ACTIVITY. Ca. 1862. 1 vol. No index.
A listing for each county includes the names of all recruiters and the towns they were assigned to work in; dates they were authorized to recruit; number of days allowed for recruiting; and notes, sometimes dated, on the status of recruiting (e.g., number of men recruited, names of commanding officers to whom recruits were assigned, no report, very confident that he will fill quota). Record also contains a listing of commanding officers and the names of recruiters reporting men to them.
301.037
REGISTER OF RECRUITING PARTIES. October 26, 1863-January 7, 1864. 1 vol. No index.
Register contains the names of men recruiting for each military unit, the town and county each recruiter was working in, and the date each was authorized to recruit.
301.038
REGISTER OF RECRUITS. December 1863-January 1864. 1 vol. No index.
Listings, arranged by county in which men were recruited, include name and residence of each recruit. Often a line is drawn through a man's name, indicating that recruit had been assigned to a military unit. Volume also includes a list of out-of-state recruits from Indiana, Kentucky, Michigan, Mississippi, New York, and Ohio.
301.039
RECORD OF ASSIGNMENT OF RECRUITS. January 4, 1864-September 20, 1864. 1 vol. No index.
Listings, arranged by county in which solders were recruited, include each recruit's name, town of residence, regiment assigned to, name of mustering officer, date of muster, and number of muster roll recruit appears on (RS 301.018).
301.040
REGISTER OF COMPANY ORGANIZERS. January 1865-February 1865. 1 vol. No index.
Register is of individuals authorized to raise companies under the call for troops of December 19, 1864. Listed for each county are the name of organizer assigned to county, date of authorization, and infrequent notations (e.g., declined, company is full, reports maximum company, number of men recruited).
301.041
VOLUNTEERS FROM ILLINOIS COUNTIES. October 31, 1863. 1 vol. No index.
Listing for each county shows the number of men from that county serving with each Illinois or Missouri military unit and the total number of men from each county serving in all military units.
301.042
RETURN OF ILLINOIS VOLUNTEERS MUSTERED INTO U.S. SERVICE. July 1, 1861-October 1, 1863. 1 vol. No index.
Returns are arranged by regiment and contain a listing of each company which shows date of muster in, number of enlisted men on descriptive or muster in rolls, total number of men who joined companies, number of supervisors, total number of men in the field, number of field and staff officers, and grand total of men in the regiment. Occasionally these totals were corrected after the Adjutant General received descriptive books. Finally included is a corrected listing of aggregate totals for all Illinois volunteers which gives grand totals for each regiment and total number of Illinois volunteers mustered into U.S. service.
See also RS 301.043.
301.043
EXHIBITS OF ILLINOIS VOLUNTEERS MUSTERED INTO U.S. SERVICE. December 1863-May 1865. 1 vol. No index.
Volume contains copies of monthly reports of Illinois volunteers mustered into federal service which were submitted by the Adjutant General to the War Department in order to receive state credit for their enlistment. Arranged in a tabular format each exhibit lists all military units reporting volunteers and shows the number of men mustered into each arm of the service (i.e., infantry, cavalry, artillery), the term for which each volunteer was mustered, and total number of men from all units mustered into each arm of the service. Each exhibit then breaks down the number of volunteers by congressional district or locality (i.e., township, city, county) to be credited with enlistment. Exhibits also indicate the number of out-of-state volunteers mustered into service by Illinois and the grand monthly total of all volunteers mustered into federal service by Illinois. Each exhibit is certified by the chief mustering officer of the state and signed by the Adjutant General.
See also RS 301.042.
301.044
RESIDENCY RECORD OF ILLINOIS VOLUNTEERS. July 1, 1864-January 1, 1865. 1 vol. No index.
Tabular statements for all Illinois infantry, cavalry, and artillery units show the number of men from each Illinois county serving in each company and the numbers of men lost by transfer and gained as of July 1, 1864. Record also contains a statement of the number of Illinois volunteers and their counties of residence serving in Missouri regiments, statement of number of Illinois men serving in federal units, and a statement of the number of non-Illinois residents serving in each Illinois unit (e.g., Canada, England, East Indies, Germany, Ireland, Switzerland).
301.045
GUARD REPORTS. July 25, 1863-August 20, 1863. 1 vol. No index.
Guard reports are of the 80th Illinois Infantry Regiment while stationed at Nashville, Tennessee. Each report includes date guard mounted; date guard relieved; numbers of lieutenants, sergeants, corporals, and privates on guard detail; total number of soldiers on detail; name and company of each soldier on first, second, and third relief; and place posted (e.g., guardhouse, commissary, headquarters, color line, right wing). Some reports also contain a listing of soldiers under arrest which includes soldier's name and company, date and by whom confined, charges (e.g., disobedient, lying down on post), and remarks (e.g., sent to city prison, returned to guardhouse, returned to quarters). Reports are signed by officer commanding the guard.
301.046
MORNING REPORTS. August 1861-April 1865. 6 vols. No index.
Daily morning reports for various units list regiment and company; name of commanding officer; date of report; place stationed; numbers of officers and enlisted men present for duty, special duty, daily duty, sick, under arrest, in confinement; total numbers of commanding officers present and absent; total numbers of enlisted men present and absent; numbers of commanding officers and enlisted men absent on detached service, with or without leave, in hands of civil authorities; aggregate numbers of soldiers, both present and absent; and aggregate number of soldiers given in last report.
Reports also list any change in composition of company since last report (e.g., number of commanding officers or enlisted men lost through death, transfer, resignation, or missing in action; number of commissioned officers and enlisted men gained through promotions, transfers, enlistments), and remarks (e.g., names of soldiers reduced in rank, number of miles marched, numbers of recruits and horses required). Morning reports for Camp Butler also indicate infantry and cavalry units in camp, date of arrival in camp, and county recruited from. Beginning February 23, 1862 reports show the number of prisoners of war held at Camp Butler. Reports usually are signed by commanding officers. Morning reports are held for Camp Butler (Springfield), Camp Douglas (Chicago), Company E of the 17th Infantry Regiment, the 33d Infantry Regiment, and Company K of the 140th Infantry Regiment.
301.047
CAMP BUTLER (SPRINGFIELD). LETTERBOOK. February 4, 1862-December 2, 1862. 1 vol. No index.
Letterpress copies of outgoing correspondence of the commanding officer of Camp Butler concern such matters as the assignment and transfer of troops, recruiting returns, supervision of prisoners of war, and camp administration (e.g., supply requests and contracts, disciplinary actions).
301.048
CAMP BUTLER (SPRINGFIELD). GENERAL ORDERS. August 12, 1861-December 30, 1863. 1 vol. No index.
General orders issued by the commanding officer or post adjutant of Camp Butler concern inspections, prisoners of war, issuance of passes, appointments, handling of firearms, roll call procedures, disciplinary actions, and duty assignments.
301.049
CAMP BUTLER (SPRINGFIELD). SPECIAL ORDERS. August 17, 1861-December 31, 1863. 2 vols. No index.
Special orders issued by the commanding officer of Camp Butler concern such matters as consolidation of companies, exchange of prisoners of war, transportation orders, recruiting activity, desertions, duty assignments, and courts martial.
301.050
COMPANY DESCRIPTIVE BOOKS. 1861-1865. 7 vols. No index.
Descriptive books for various companies include lists of officers giving each officer's name, rank, and date of appointment; and descriptive rolls of enlisted men giving each soldier's name, age, birthplace, height, colors of eyes, hair, and complexion, date, place, and term of enlistment, name of individual who enlisted soldier, and dated notes on change in status (e.g., transfer, promotion). Books sometimes include registers of discharges, transfers, and deaths giving name and rank of soldier and date, place, and cause of discharge, transfer, or death. Descriptive books are included for these companies:
Company E, 8th Infantry Regiment (photostatic copy)
Company E, 17th Infantry Regiment
Company K, 33d Infantry Regiment
Companies A-I and K, 112th Infantry Regiment
Companies A-I and K, 138th Infantry Regiment
Company C, 139th Infantry Regiment
Company K, 140th Infantry Regiment
Company B, 145th Infantry Regiment
301.051
COMPANY CLOTHING RECORDS. April 1861-October 1864. 6 vols. No index.
Volumes, arranged in a variety of formats, indicate issuance of clothing to soldiers of Company E, 17th Infantry; Company K, 140th Infantry; Company B, 145th Infantry; Company E, 34th Infantry; and Company G, 1st Cavalry Regiment. Usually noted are soldier's name and rank, date and place of enlistment, date and type of clothing issue, value of clothing, and signatures of soldier and witness attesting to receipt of clothing. One volume for Company I, 17th Infantry, also notes the value of camp and garrison equipage issued. A volume for Company G, 1st Cavalry, also contains a listing of soldiers of the Iowa Brigade.
301.052
ROSTERS OF THE 7TH INFANTRY REGIMENT. Compiled ca. 1900. 15 notebooks. No index.
Notebooks contain two types of company rosters: (1) one for Companies A-E and G-I which include each veteran's name, rank, and, occasionally, residence; name of the Grand Army of the Republic post of which veteran was a member; and date of postwar death; (2) one for Companies E-I and K which includes each veteran's name, rank, date of muster out, death, or discharge, and, occasionally, date of postwar death. Also included is a chart of the total number of men enrolled in the war from the 7th Infantry, number and type of deaths, and number of men discharged from each company. Rosters were prepared by Major Edward S. Johnson, custodian of the Lincoln Tomb and a veteran of the 7th Infantry Regiment.
301.053
MUSTER ROLL OF COMPANY K, 11TH INFANTRY REGIMENT. April 16, 1861-November 22, 1861. 1 vol. No index.
Entries for each soldier include name; rank; age; birthplace; height; colors of eyes, hair, and complexion; occupation; place of enlistment; and dated remarks on promotions or reductions in rank, resignation, desertion, and death.
301.054
RECORD BOOK OF COMPANY E, 17TH INFANTRY REGIMENT. May 1861-May 1864. 1 vol. No index.
Record book contains three sections: (1) a listing of noncommissioned officers of the company showing name, rank, and date of enlistment and dated notations on their death, discharge, wounding (i.e., at
Fredrickstown, Donelson, Shiloh), promotion or reduction in rank, commission, and assignments; (2) daily sick reports for February 15, 1863-February 2, 1864 which list each soldier's surname, rank, and duty status (i.e., excused duty, light duty, full duty); and (3) a listing for April 18, 1862-May 2, 1864 of soldiers absent or detached from duty showing name, rank, and reason for absence or name of unit detached to.
301.055
RECORD BOOK OF COMPANY A, 73D INFANTRY REGIMENT. September 1862-April 1864. 1 vol. No index.
Record book contains copies of general orders issued by various commanding officers and units under which the company served. Volume also contains monthly clothing accounts for October 1863-April 1864 which include soldiers' names and the value of clothing issued each month.
301.056
CORRESPONDENCE OF THE 135TH INFANTRY REGIMENT. June 13, 1864-August 18, 1864. 1 partial vol. No index.
Volume contains copies of outgoing correspondence between regimental headquarters and headquarters at Centralia, Missouri concerning disciplinary action; submission of property returns; ordnance stores, clothing, camp and garrison equipage; filing of reports; and the movement of troops.
301.057
LETTERBOOK OF THE 138TH INFANTRY REGIMENT. June 28, 1864-September 27, 1864. 1 vol. Index.
Letterbook contains copies of correspondence concerning regimental matters such as disciplinary actions; inspections; desertions; appointments; military and office supplies; and requests for furloughs, monthly reports, descriptive books, and muster rolls. Correspondents usually are company and regimental officers stationed at Fort Leavenworth, Kansas.
301.058
SICK LIST OF RECRUITS AT CAMP YATES (SPRINGFIELD). January 20, 1864-April 1864. 1 vol. No index.
Daily sick list of recruits stationed at Camp Yates includes name and duty status of each recruit (e.g., in quarters, in hospital, on duty, discharged, furloughed).
301.059
REGISTER OF ILLINOIS SOLDIERS IN NASHVILLE, TENNESSEE HOSPITALS. 1865. 1 vol. No index.
Alphabetical listing of Illinois soldiers in various Nashville, Tennessee hospitals includes hospital number; soldier's name, rank, company, and regiment; dates of admission, transfer, return to duty, and furlough; and occasional dated remarks on discharges, deaths, or further assignments.
301.060
LIST OF ILLINOIS SOLDIERS BURIED AT ANDERSONVILLE, GEORGIA. March 19, 1864-March 18, 1865. 1 vol. No index.
List includes each solder's name, rank, company, regiment, residence, date of death, and grave number.
This list was published in Report of the Adjutant General of the State of Illinois, Containing Reports for the Years 1861-1866, rev. ed., I (Springfield, 1900), pp. 189-202.
301.061
LISTS OF UNION AND CONFEDERATE SOLDIERS BURIED AT CAMP BUTLER, OAK RIDGE, HUTCHINSON (SPRINGFIELD), WOODLAND (QUINCY), AND ALTON CITY CEMETERIES. April 1861-August 1866. 2 vols. and 0.25 cu. ft. No index.
Separate lists for Union and Confederate soldiers buried at various Illinois cemeteries usually include place of burial, each solder's name, company and regiment, state of residence, date of death, and headboard number of grave. Also included are lists of headboard numbers of graves for unidentified Confederate soldiers; a partial listing of deaths at Camp Butler and Camp Yates; and a register of deaths in Company A, 43d Infantry Regiment, for November 3, 1862-March 10, 1863.
301.062
ACCOUNT OF EXPENDITURES AND LIABILITIES INCURRED BY COUNTIES AND TOWNS. Ca. 1867. 1 vol. No index.
Volume contains a listing of expenditures and liabilities incurred by localities during the Civil War. An account for each county, broken down by town or township, lists amounts expended for each of the following categories: bounties, transportation, subsistence, general expenses, soldiers' families, and interest. County or town totals also are listed for all categories. These accounts were probably compiled by the Adjutant General and later submitted to the federal government in an attempt to reimburse localities for their expenses on behalf of the war effort.
This account appears in the Report of the Adjutant General of the State of Illinois, Containing Reports for the Years 1861-1866, rev. ed., I (Springfield, 1900), pp. 204-215.
301.063
LEDGER OF GENERAL EXPENDITURES OF ADJUTANT GENERAL'S OFFICE. March 21, 1862-January 31, 1865. 1 vol. Index.
Balanced accounts are with individuals/business firms (e.g., Adjutant General, assistant Adjutant General, clerks, messengers, copyists, furniture movers, telegraph companies) providing services or office supplies (e.g., postage stamps, stationery, newspapers, gas, spittoons). Entries include date, description, and amount of expenditure; date and amount of each payment; and fund from which payment was made (e.g., Adjutant General's Office Fund, War Fund, Contribution Fund). Ledger also contains a chronological listing of all expenditures recorded in the ledger for June 30, 1863-January 31, 1865 and include name of payee, date, and amount of payment.
301.064
RECORD OF TROOP MOVEMENTS. Ca. November 1862-July 1865. 1 vol. No index.
Very rough record of the movement of troops usually indicates the name of the commanding officer or military unit, the date and place of movement, and occasional dated notes on reorganizations of units.
301.065
RECORD REQUESTS FOR DISCHARGE CERTIFICATES. Ca. July 1865-1868. 1 vol. No index.
Alphabetical listing, arranged by veterans' surnames, appears to be a record of requests for discharge certificates. Entries include each veteran's name, rank, company, and regiment; date request received; manner disposed of (usually "General Oakes"); and date certificate issued.
301.066
ADJUTANT GENERAL'S REPORT LETTERBOOK. 1864-1866. 1 vol. No index.
Record is a copy of the Adjutant General's annual reports to the Governor for 1864 and 1865. The reports primarily comprise copies of correspondence and telegrams among the Adjutant General, officials of the War Department, and the Governor concerning the prosecution of the Civil War. Also included are numerous tabular statements exhibiting troop quotas and militia enrollment, usually arranged by county or military unit.
Portions of these reports appear in Report of the Adjutant General of the State of Illinois, Containing Reports for the Years 1861-1866, rev. ed., I (Springfield, 1900).
301.067
CIVIL WAR SCRAPBOOK. 1861-1866. 1 vol. No index.
Scrapbook contains primarily copies of circulars, general orders, and special orders issued by the War Department, the Army of the Ohio, and the Governor, Adjutant General, and Quartermaster General of Illinois. These concern such matters as enlistment, mustering, and discharge of troops; recruiting activity; organization and formation of volunteer and militia units; instructions for the election of officers; movement and transportation of troops; military discipline; schedules of allowances for tents, camp equipage, clothing, equipment, and accoutrements; duty assignments; discharge of prisoners of war; and settlement of military bounty claims. Scrapbook also contains copies of proclamations issued by Governor Yates and Governor Oglesby and the official report of the battle at Pea Ridge, Arkansas.
Records Relating to the State Arsenal
Portions of the records described in RS 301.068 through RS 301.077 were used by the Quartermaster General in compiling his report to the Governor, which appears in Reports Made to the General Assembly of Illinois...1863, III, and IV (Springfield, 1865).
301.068
ABSTRACT OF PURCHASES OF CLOTHING, CAMP AND GARRISON EQUIPAGE, AND QUARTERMASTER STORES. April 19, 1861-May 31, 1863. 1 vol. No index.
Tabular statement is of the purchase of supplies by the Quartermaster General. Purchases are listed by book number and list quantity purchased under headings for each supply item (e.g., bayonet scabbards and frogs, hats, caps, coats, brass letters, shoes, crossed sabers, coffee mills, spoons, drums, blotters, ledgers). The total value and voucher numbers of all purchases are given for each book.
301.069
ABSTRACT OF ISSUANCES OF CLOTHING, CAMP AND GARRISON EQUIPAGE, AND QUARTERMASTER STORES. April 19, 1861-May 31, 1863. 2 vols. No index.
Tabular statement is of the issuance of supplies by the Quartermaster General to Illinois troops. Each military unit is listed along with the quantity of each type of supply issued (e.g., hats, caps, coats, brass figures, shoes, crossed sabers, coffee mills, spoons, skillets, fifes, drums, blotters, envelopes, descriptive books, ledgers), authorization for issuance (i.e., reference to book number), and voucher numbers covering issuance of supplies. Abstract is certified and signed by the Quartermaster General and the assistant Quartermaster General.
301.070
PROPERTY RETURN OF CLOTHING, CAMP AND GARRISON EQUIPAGE, AND QUARTERMASTER STORES RECEIVED AND ISSUED BY THE QUARTERMASTER GENERAL. April 19, 1861-May 31, 1863. 1 vol. No index.
Volume contains accounts for various types of supplies received and issued by the Quartermaster General. Supply items are arranged by classification number and then broken down into separate listings for each supply item (e.g., hospital furniture; bayonet scabbards and frogs; coats; hats; spoons; skillets; carpenter's, saddler's, and blacksmith's tools; horse brushes; currycombs). Entries include quantities received by purchase, received from officers, and received from other sources; quantities issued, transferred, sold, or expended; and quantity on hand.
301.071
REGISTER OF RECEIPTS OF ORDNANCE, ORDNANCE STORES, MATERIEL, AND TOOLS. January 1, 1863-December 21, 1865. 1 vol. No index.
Register contains accounts of the receipt of ordnance supplies which are arranged by classification number and then broken down into separate listings for each supply item (e.g., gun carriages, breech sights, gunner's gimlets, files and pincers, spring vises, worms and staves,
musketoons, 12-pounder howitzers, .58- and .577-caliber Enfield rifled muskets). Entries include date and quantity of receipt, name and location of supplier (usually officer), and invoice date or indication that supplies were received "by purchase."
Entries for 1863 are posted to REGISTER OF RECEIPTS AND ISSUES OF ORDNANCE STORES, MATERIEL, AND TOOLS, RS 301.073.
301.072
REGISTER OF ISSUES OF ORDNANCE, ORDNANCE STORES, MATERIEL, AND TOOLS. January 1, 1863-December 31, 1865. 1 vol. No index.
Register contains accounts of the issue of ordnance supplies which are arranged by classification number and then broken down into separate listings for each supply item (e.g., musket hammers, wipers and scrapers, portfire stocks,
thumbstalls, tow hooks, lanyards for friction primers, tompions, soldering irons, cartridge bags, zinc-bound magazines, .75-caliber English tower muskets, .69-caliber smoothbore muskets). Entries include date and quantity of issue, name and location of officer issued to, and invoice number.
Entries for 1863 are posted to REGISTER OF RECEIPTS AND ISSUES OF ORDNANCE STORES, MATERIEL, AND TOOLS, RS 301.073.
301.073
REGISTER OF RECEIPTS AND ISSUES OF ORDNANCE, ORDNANCE STORES, MATERIEL, AND TOOLS. January 1, 1863-November 21, 1863. 1 vol. No index.
Register contains balanced accounts of ordnance supplies received and issued by the Ordnance Department which are grouped by classification number and then broken down into listings for each supply item (e.g., Hotchkiss shells and shot, 2-pounder canister Woodruff rifles, .54-caliber Deringer rifles, cavalry sabers, Colt revolvers and holsters, Harpers Ferry rifles,
musketoons, .69-caliber U.S. percussion muskets, .69-caliber U.S. altered muskets, 6-pounder brass guns rifled, smoothbore cannon, .58-caliber Austrian rifled muskets, pendulum
hausses, trail handspikes). Entries include date and quantity of each receipt or issue, name of supplier or officer supplies issued to, and balance on hand.
Entries are posted from RS 301.071 and RS 301.072.
301.074
ABSTRACTS OF ORDNANCE AND ORDNANCE STORES RECEIVED AT THE STATE ARSENAL. January 2, 1861; January 4, 1862-June 15, 1866. 4 vols. No index.
Each abstract of ordnance stores received includes date of receipt; name, rank, and location of officer sending supplies; whether federal or state property; quantity and description of supply (e.g., canister shot, round shot, Woodruff guns and carriages, .69-caliber U.S. percussion muskets, .58-caliber Austrian rifled muskets, cap pouches and cone picks, wheelbarrows, portable forges, gunner's gimlets, files and pincers, .69-caliber smoothbore muskets). Occasionally noted are the abstract and invoice numbers, date of invoice and shipment, means of shipment (e.g., name of railroad), and condition of equipment (e.g., unserviceable, worn in service).
Some entries are posted to ORDNANCE LEDGER, RS 301.076.
301.075
ABSTRACTS OF ORDNANCE AND ORDNANCE STORES ISSUED BY THE STATE ARSENAL. January 1, 1861; January 4, 1862-September 18, 1871. 6 vols. No index.
Record of the issuance of ordnance supplies to volunteers and militiamen generally includes the date of each issue; name, rank, and location of officer receiving supplies; whether federal or state property; quantity and description of supply (e.g., musket hammers, wipers and scrapers, zinc-bound magazines, pendulum
hausses, packing kegs, linstocks, canister shot, 6-pounder brass guns, .69-caliber Prussian muskets complete, .75-caliber English tower muskets, .54-caliber Deringer rifles). Occasionally noted are the abstract and invoice numbers, date of invoice and shipment, means of shipment (e.g., name of railroad), and condition of equipment (e.g., unserviceable, worn in service). One volume for January 1863-October 1866 records only issuances of U.S. ordnance supplies to local authorities.
Some entries are posted to ORDNANCE LEDGER, RS 301.076.
301.076
ORDNANCE LEDGER. April 1, 1862-June 15, 1866. 2 vols. No index.
Balanced accounts of the receipt and issue of ordnance supplies include description of ordnance (e.g., pendulum
hausses, worms and staves, lanyard handles, lanyards for friction primers, priming wires,
thumbstalls, vent punches, Harpers Ferry rifles, .58-caliber Austrian rifled muskets, .577- and .58-caliber Enfield rifled muskets, .69-caliber Prussian muskets complete, Colt revolvers and pistols, 2-pounder Woodruff guns and carriages, smoothbore cannon), date and quantity of receipt or issue, name of supplier or officer issued to, and occasionally the invoice number.
Some entries are posted from RS 301.074 and RS 301.075.
301.077
SCHEDULES OF ORDNANCE, ORDNANCE STORES, SMALL ARMS, AND ACCOUTREMENTS RECEIVED AND ISSUED BY THE STATE ARSENAL. September 26, 1861-December 17, 1861. 1 partial vol. No index.
Rough accounts of materiel received or on hand and issued from the State Arsenal note the date of each receipt or issue, whether federal or state property, type and quantity of materiel received or issued (e.g., short 6-pounder rifled guns complete, 6- and 12-pounder caissons complete, 2-pounder Woodruff guns and carriages, German sabers, .58-caliber French rifled muskets, .69-caliber Prussian muskets complete), and the name of supplier or military unit receiving materiel along with the name of the commanding officer.
301.078
INVOICES OF ORDNANCE AND ORDNANCE STORES TURNED OVER TO THE STATE ARSENAL. May 8, 1866-June 16, 1866. 1 partial vol. No index.
Each dated invoice shows the quantity and type of stores turned over to the ordnance officer at the State Arsenal. Stores include such items as fuse wrenches, pole yokes, nose bags, shot gauges, musket tumbler screws, bullet condensers, bullet molds, packing boxes, and musket percussion caps. Record notes that some stores were shipped and invoiced to the ordnance officer of the U.S. Arsenal at St. Louis.
301.079
ACCOUNT OF ORDNANCE AND ORDNANCE STORES ISSUED TO THE 1ST-4TH INFANTRY REGIMENTS OF THE NATIONAL GUARD. May 6, 1878-July 1879. 1 partial vol. No index.
Volume contains separate accounts for each regiment which show quantity and type of ordnance issued. Ordnance issues are listed by company for the 3d and 4th Infantry.
301.080
LEDGER OF OPERATIONAL EXPENSES OF THE STATE ARSENAL. April 1862-December 1864. 1 vol. Index.
Ledger contains balanced accounts with individuals providing services (e.g., gunsmiths, night watchmen, clerks, laborers, haulers, laboratory workers) and supplies (e.g., paper, ink, pens, postage stamps, wood, whale oil, drayage, rent of laboratory building). Entries include date and description of each expenditure and date and amount of voucher issued for payment. One account lists only cash transactions for April-December 1862.
301.081
ACCOUNT OF STATE ARSENAL EXPENSES. January 1877-June 1877. 1 partial vol. No index.
Monthly accounts are of general expenditures of the State Arsenal, including gas bills, office supplies, drayage and freight, and receipts for salaries of the Adjutant General, clerk, ordnance sergeant, and janitor. Accounts showing the cost of each item and the amount of monthly salaries are totaled monthly and balanced for the first quarter.
301.082
PAYROLL ACCOUNTS FOR CARTRIDGES BACKED. April 21, 1861-November 30, 1861. 1 vol. No index.
Weekly payroll accounts for boys and girls engaged in backing cartridges at the State Arsenal include each employee's name, number of days worked, daily pay rate, amount owed for the week, notation if paid, weekly total for all employee salaries, and daily production totals (i.e., type and number of cartridges backed). Beginning September 1861 accounts sometimes indicate that employees were paid on a piece-rate basis. These accounts note the number of boxes of cartridges backed and the pay rate.
301.083
PAYROLL FOR STATE ARSENAL EMPLOYEES. April 1862-December 1864. 1 vol. No index.
Monthly payroll record lists each employee's name, number of days worked, daily pay rate, total amount paid, and occasionally occupation or title (e.g., night watchman, gunsmith, laborer, clerk, engineer-in-chief).
301.084
MEMORANDUM BOOK. October 5, 1864-November 1, 1864; May 1, 1866-June 22, 1866. 1 vol. No index.
Volume contains a journal for October 5-November 1, 1864 of the receipt and issue of arms, ammunition, and accoutrements which notes the date of each receipt or issue, name of supplier or officer issued to, and the description and quantity of each item received or issued. Also included are daily memoranda for May 1-June 22, 1866 of the receipt and shipment of ordnance stores which include description and quantity of the stores received or shipped, occasionally the weight and numbers of boxes ordnance was shipped in, invoice or abstract number, and the name of the officer from whom stores were received or shipped to.
301.085
QUARTERMASTER GENERAL'S RECORD BOOK. Ca. July 1882-January 1889. 1 partial vol. No index.
Volume contains several unrelated and fragmentary records: (1) an account of ordnance and quartermaster stores shipped from the State Arsenal to National Guard regiments which includes the date of each shipment, location of each regiment, and the quantity and type of supplies issued; (2) a rough journal summarizing correspondence received and special orders issued for May 31-June 4, 1884; (3) a tracer record of communications sent from the State Arsenal; and (4) a record of the issuance of forms (e.g., company reports, muster rolls, oaths of office, certificates of disability) and Adjutant General reports which include name, rank, and address of each recipient and manner of shipment (e.g., mail, express, personally).
301.086
INVENTORY OF PROPERTY AT THE STATE ARSENAL. Ca. 1861. 1 vol. No index.
Inventory notes the description and quantity of each item on hand at the State Arsenal, whether state or federal property, and occasionally the manner in which items are stored. Most types of ordnance, accoutrements, and arms and equipment are listed including wheelbarrows, ammunition boxes, files, bayonets, 12-pounder canister sabots, 6-pounder round shot sabots, rifles, tallow, flannel, and silk.
Records Relating to the Spanish-American War
301.087
MUSTER IN ROLLS. April 1898-April 1899. 3 vols. and 0.5 cu. ft. Index.
Muster in rolls are for the 1st-9th Infantry, 1st Cavalry, and Battery A Artillery of the Illinois volunteer regiments that served in the Spanish-American War. Muster rolls, arranged by company and regiment, include entries for each soldier's name; rank; age; birthplace; colors of eyes, hair, and complexion; height; marital status; occupation; name and address of nearest relative; date, place and length of enrollment; name of enrolling officer; residence and distance traveled to rendezvous point; occasional remarks on physical condition; and the soldier's enlistment oath and signature.
Also included is a separate roll of officers who were promoted after or absent during the original muster in. This roll gives each officer's name, age, rank, residence, and marital status; name and address of nearest relative; regiment number and name of commanding officer; muster date and term of enlistment; explanation of promotion or absence; officer's oath and signature; and the mustering officer's certification of the roll. Directives from the War Department concerning the status of individual soldiers occasionally are inserted in the rolls.
For a complete listing of all Illinois men who served in the Spanish-American War see MUSTER OUT ROLLS, RS. 301.089.
301.088
MUSTER AND DESCRIPTIVE ROLLS. April 26, 1898-July 21, 1898. 1 vol. Index.
The abbreviated roster is of the officers and enlisted men of the 5th, 6th, 7th, and 8th (colored) Infantry Regiments which served in the Spanish-American War. Entries include each soldier's name; rank; age; birthplace; height; colors of eyes, hair, and complexion; occupation; date and place of enrollment; residence and distance traveled to rendezvous point; marital status; and the name and address of nearest relative.
301.089
MUSTER OUT ROLLS. April 1898-April 1899. 10 vols. Index.
Muster out rolls are for the 1st-9th Infantry, 1st Cavalry, and Battery A Artillery of the Illinois Volunteer Regiments that served in the Spanish-American War. These rolls include both soldiers who appear on MUSTER IN ROLLS, RS 301.087, and soldiers who joined units after muster in. Rolls, arranged by company and regiment, include name of officer filling out muster roll, name of commanding officer, date and place company called into service, term of enrollment, date company organized, name of officer organizing company, and distance and date traveled to the rendezvous point. Entries for each soldier include name; rank; date, place, and term of enrollment; name of enrolling officer; places of residence and discharge; number of days of subsistence and forage provided by soldier; amount due soldier and the federal government for clothing or arms and equipment; date last paid; name of paymaster; remarks on settlement of pay accounts; final pay account which lists length of time paid for and amount due; amounts due for clothing, subsistence, forage, horses, equipment, and traveling expenses; total amount due; amount of any stoppages; balance paid; and soldier's signature signifying receipt of payment.
Following each muster out roll is a recapitulation of the numbers of men present for regular, special, or extra duty; numbers of men present who were sick, under arrest, or in confinement; numbers of men absent with or without leave, sick, under arrest, or in confinement; and notes on any alteration in regiment since muster in. Each muster out roll also is accompanied by a certification of the roll by the officer commanding the company and the mustering officer listing date and place of muster out. A record of each company's movements sometimes is added to the muster out roll.
Much of this information appears in the Adjutant General's Report Containing the Complete Muster Out Rolls of the Illinois Volunteers Who Served in the Spanish-American War, 1898-1899 (Springfield, 1902-1904), 4 vols.
301.090
REGISTER OF NON-COMBAT DEATHS OF ILLINOIS VOLUNTEERS. May 23, 1898-February 23, 1899. 1 vol. No index.
Register, arranged by company and regiment, shows each deceased soldier's name, rank, company and regiment, residence prior to entry into service, date and place of death, remarks on cause of death (e.g., typhoid, yellow fever, pneumonia, malaria), and occasionally the place of burial.
301.091
PAPERS OF THE PROVISIONAL IRISH-AMERICAN REGIMENT. 1898-1899. 1 cu. ft. No index.
File contains material on members of the Irish-American Regiment which was formed but never mustered into service during the Spanish-American War. Most of the papers comprise volunteer enlistment forms which give each volunteer's name; age; birthplace; residence; occupation; marital status; height; colors of eyes, hair, and complexion; town and county enlisted in; enlistment date; and name of company assigned to. File also includes company muster rolls, a roster of regimental officers, and a small amount of correspondence with Irish-American, German-American, and other provisional regiments concerning expenses incurred in forming the regiments.
301.092
DESCRIPTIVE BOOKS FOR HAMILTON'S SONS OF VETERANS' PROVISIONAL REGIMENT. September 1898-April 1899. 2 vols. No index.
Descriptive books are for two companies, one based in Elgin and one in Macomb, of a provisional regiment formed but never mustered into service during the Spanish-American War. Entries include each man's name; age; birthplace; height; colors of eyes, hair, and complexion; occupation; date and place of enlistment; name of enlisting officer; and occasional remarks on promotions or discharges.
301.093
COMMISSION RECORD FOR PROVISIONAL REGIMENTS. July 19, 1899-July 29, 1899. 1 vol. No index.
Register is of officers commissioned for various provisional regiments which were formed but never mustered into service during the Spanish-American War. For each regiment entries include name of regiment, date of organization, and the name, rank, and residence of each officer.
301.094
SPANISH-AMERICAN WAR VETERANS' FUND FILE. Ca. 1908-1933. 10 vols. and 1 cu. ft. No index.
File contains material relating to payments made from the Spanish-American War Veterans' Fund which was established by Congress in 1899 to compensate underpaid members of the Illinois National Guard activated during the war. Administration of the fund was transferred to the state in 1908. File includes stubs of payment checks which list check number; payee with name, rank, and military unit; date and amount of payment; reason for issuance (i.e., act of 1899); and occasional notation that check was canceled. Also included is a listing of payments made to members of each National Guard unit which includes each soldier's name and rank, dates enrolled and mustered, number of days in service, daily pay rate, amount and date of payment, and total amount paid each company.
National Guard
301.095
REPORT OF THE FIRST INSPECTION OF THE ILLINOIS NATIONAL GUARD. December 31, 1877. 2 vols. No index.
Report is of the first inspection of the National Guard, organized under the Military Code of 1877, submitted to the Adjutant General by the Inspector General of the National Guard. Report includes copies of Governor's and Adjutant General's orders mandating the inspection; synopses of reports which assess the condition, efficiency, discipline, and troop strength of each brigade; general recapitulation of troop strength of all guard units and Inspector General's recommendations for improvements in weapons and equipment; a detailed report and recommendations on rifle practice; and reports on the guard's handling of workers' riots in Chicago, East St. Louis, Bloomington, Braidwood, Streator, and Altoona during July 1877.
Much of this report is included as part of the Adjutant General's "Biennial Report to the Governor for 1877 and 1878," in Reports to the General Assembly of Illinois...1879, II (Springfield, 1879), pp. 57-102.
301.096
DESCRIPTIVE LIST OF THE 1ST INFANTRY REGIMENT. January 1880-February 1904. 1 vol. No index.
Descriptive roll of National Guardsmen of the 1st Infantry Regiment contains a list of officers including name; rank; birthplace; date of commission; term of service; date of election and age at time of election; date oath of office administered; name of individual administering oath; and dated notes on promotions, discharges, resignations, and elections. Separate lists for band members, noncommissioned officers, and enlisted men include name; rank; age; height; colors of eyes, hair, and complexion; birthplace; occupation; marital status; date and term of enrollment; date of enlistment; name of individual who enlisted guardsman; and dated remarks on changes in rank and discharge from service.
301.097
RECORD OF DISCHARGES. December 1877-April 1883. 3 vols. No index.
Entries for each discharged National Guardsman include name, rank, company and regiment, date of discharge, reason for discharge (e.g., physical disability, disease, good of service, deceased, surgeon's certificate), and for 1877-1879 only, residence.
301.098
VETERANS' ROLL. January 4, 1896-December 16, 1899. 1 vol. No index.
Roster of National Guard veterans includes each veteran's name, post office address, date of enrollment, and record of service (i.e., dated notes on promotions, resignations, assignments).
301.099
ROSTER OF STAFF OFFICERS. No date. 1 vol. No index.
Roster is of National Guard officers assigned to the Governor's staff; Adjutant General's Department; Quartermaster's Corps; Medical Department; 1st and 2d Brigades; and 1st, 2d, and 4th Infantry Regiments. Entries for each officer include name, rank, and, occasionally, title.
301.100
REGISTER OF NATIONAL GUARDSMEN HOSPITALIZED AT CAMP LINCOLN, CAMP TANNER, AND THE EMERGENCY MILITARY HOSPITAL AT SPRINGFIELD. July-August 1895; July 1896; August 1897; May, September-November 1898. 6 vols. No index.
Entries for each hospitalized guardsman include name, rank, company and regiment, date and cause of admission, whether illness was contracted in the line of duty, description of any complications, date of release, and patient's condition upon release from hospital.
301.101
CORRESPONDENCE OF COMPANY G, 4TH INFANTRY REGIMENT. December 10, 1888-April 14, 1891. 1 vol. No index.
Volume contains copies of outgoing correspondence of the captain in command of Company G to either the Adjutant General or the commanding officer of the 4th Infantry. Correspondence primarily concerns discharges, supply requisitions, rifle practice, and clothing issues.
301.102
LETTERBOOK OF COMPANY M, 6TH INFANTRY REGIMENT. January 1903-December 1910. 1 vol. No index.
Volume contains copies of outgoing correspondence, primarily addressed to the Adjutant General, concerning requisitions for arms and equipment, election results, resignations, target practice, firearms regulations, and promotions. Letterbook also contains summaries of incoming correspondence which note the sender's name, rank, location, and, occasionally, disposition of matter discussed in letter or other action taken. Inserted in the volume are two monthly company returns for September 1916 and March 1917 which show the numbers of officers and enlisted men present and absent and the number of gains or losses in personnel since last return.
301.103
ENDORSEMENT BOOK OF THE 2D AND 3D BATTALIONS OF THE 8TH INFANTRY REGIMENT. August 7, 1902-February 5, 1908. 1 vol. No index.
Endorsement book contains abstracts of communications sent by subordinate officers to the commanding officers of the 2d and 3d Battalions of the 8th Infantry Regiment which concern requests for change in status of guardsmen (e.g., transfers, resignations, reductions or promotions in rank, discharges). Noted next to each abstract is battalion commander's endorsement indicating action taken on request.
301.104
ACCOUNTS OF PROPERTY ISSUED TO COMPANY M, 6TH INFANTRY REGIMENT. March 18, 1901-December 27, 1907. 1 vol. No index.
Volume contains a separate account for each National Guardsman showing date of issue, quantity and type of articles issued (usually clothing or accoutrements), guardsman's name and rank, and occasional dated remarks on the condition of the property.
301.105
MINUTE BOOK OF COMPANY D, 7TH INFANTRY REGIMENT (THE WASHINGTON GUARDS). April 28, 1877-April 3, 1880. 1 vol. No index.
Minutes of the proceedings of the meetings of the Washington Guards concern such matters as organization of the company, applications for membership, election of officers, drill practice, payment of bills, plans for a patriotic festival, and resignations. Minute book also contains a record of guard members which lists each man's name, date enlisted, and dated remarks on changes in status (e.g., promotions, removals, discharges).
301.106
MINUTE BOOK OF COMPANY I, 7TH INFANTRY REGIMENT (MASON CITY GUARDS). September 3, 1877-March 24, 1881. 1 vol. No index.
Minutes of the proceedings of the meetings of the Mason City Guards concern such matters as the election of officers, purchase of uniforms, issuance of arms, financial reports, drill practice, and plans for social gatherings. Minute book also includes a list of guard officers and members and a copy of the company's constitution and bylaws.
301.107
NATIONAL GUARD SCRAPBOOK. Ca. 1893-1894. 1 vol. No index.
Scrapbook contains newspaper clippings that describe National Guard activities such as enlistment and disbandment of units, military receptions and ceremonies, activation of the guard in labor strikes, and the destruction by fire of the 1st Infantry Regiment armory in Chicago on April 18, 1893.
Additional Entries
301.108
MAJOR C.J. STOLBRAND PAPERS. May 15, 1862-August 8, 1865. 0.25 cu. ft. No index.
Papers include a company roll (2nd Regiment, Illinois Light Infantry, Company G), special orders, correspondence concerning arrests and charges made against Stolbrand by other battery members, tri-monthly reports of recruiting activities, reports of recruits deserted or detached, expense accounts, and receipts.
301.109
QUARTERMASTER REPORTS FOR THE 123D REGIMENT. 1862-1865; 1896-1900. 2 cu. ft. No index.
Records of the Quartermaster include daily requisitions; monthly property accounts; records of clothing and other supplies transferred to and from companies, on hand, lost, and destroyed; abstracts of return and acquisition of animals and other types of transport; description and amount of food and fuel received; register of supplies issued and cash paid to officers; price lists of clothing and equipment; monthly register of persons employed; monthly rolls of officers and men assigned to extra duty; and personal correspondence.
301.110
INTELLIGENCE MAPS. Ca. 1918. 60 items and 2 vols. No index.
Military topographical maps show activities in France during World War I. Maps show terrain exercises; the enemy order of battle; and the locations of trenches, land mines, railroads, supply dumps, villages, mobile units, bridges, and the lines of demarcation between Allied forces. Also included is a map of Great Britain showing the locations of ships sunk by German submarines in British waters.
301.111
FIELD COMMUNICATIONS AND ORDERS. August 1918-December 1918. 0.25 cu. ft. No index.
Record includes general and special orders, field messages, and telegrams received by the 33d Division in France.
These records are available at the Illinois State Archives, Office of the Secretary of State.
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